Highland Local School District - Regular Meeting

Roll Call: Kathy Belcher       Burgess Castle      John Messmer       William Short       Eric Thacker      

Resolution to approve the minutes for the March 8, 2023 Regular Board of Education Meeting as presented

Roll Call: Kathy Belcher       Burgess Castle      John Messmer       William Short       Eric Thacker      

Resolution to approve the March 2023 Financial Statements as presented.

Roll Call: Kathy Belcher       Burgess Castle      John Messmer       William Short       Eric Thacker      

In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient manner, a maximum of 30 minutes of public participation may be permitted at each meeting.

Each person addressing the Board shall give his/her name.  If several people wish to speak, each person is allotted three minutes until the total time of 30 minutes has elapsed.  During that period, no person may speak twice until all who desire to speak have had the opportunity.  Persons desiring more time should follow procedure of the Board to be placed on the regular agenda.  The period of public participation may be extended by a vote of the majority of the Board present and voting.

Resolution to approve the retirement of the below personnel.

Nancy Ross                                2nd Grade Teacher (effective July 1, 2023)

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the resignation letter from the below personnel.

Cayla Buchanan                                Elementary EA-3 (effective end of school day on April 14, 2023)

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the employment of the below personnel by one year contract at the step and column recommended by the Superintendent for the 2023-2024 school year.

Luke Beal                                  High School Social Studies

Kipp Nelson                              High School Science

Shawn Wilhelm                        High School Mathematics

 Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the employment of the below personnel by one year contract at the step and column recommended by the Superintendent for the 2023-2024 school year.

Greta Kay Penix                          High School Spanish Teacher (part time)
Mary Louis                                   Elementary Title Reading Teacher (part time)
Charles Wendt                             High School Social Studies Teacher (part time)

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the following personnel by one year contract.

Rebecca Cantrell                                    EA3 (Elementary School);  effective April 14, 2023

Charles Pounds                                      Custodian; effective March 13, 2023

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the employment of the following personnel by supplemental contract for EA-3 compensation of $600 for the 2022-2023 school year, prorated for the amount of days worked in the school year.

Rebecca Cantrell                                    EA3 (Elementary School)

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short      Eric Thacker      

Resolution to approve the following personnel by supplemental contract for the 2023-2024 school year.  Salary per our adopted salary schedule.

Ryan Stover                                Head Boy's Basketball (5 Years Exp.)

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the following personnel by supplemental contract for the 2023-2024 school year.  Salary per our adopted salary schedule.

Ty Stover                                   Head Football Coach                                                                2 yrs. exp.

Todd Dawson                            Varsity Assistant Football Coach                                               9+ yrs. exp.

Ed Kitchen                                Varsity Assistant Football Coach (split Contract)                       9+ yrs. exp.

Matt Downing                            Varsity Assistant Football Coach                                               9+ yrs. exp.

Travis Church                            Varsity Assistant Football Coach                                               9+ yrs. exp.

Joe Longhino                            Varsity Assistant Football Coach                                                2 yrs. exp.

Scott Wetzel                             Varsity Assistant Football Coach                                                9+ yrs. exp.

Brian Ballard                            Varsity Assistant Football Coach (split Contract)                         0 yrs. exp.

Jake Broerman                        Middle School Assistant Football Coach                                     1 yr. exp   

Jesse Adams                           Middle School Head Football Coach                                           0 yrs. exp. 

Kyle Anderson                         Middle School Assistant Football Coach                                     0 yrs. exp.

Jacob Ware                             Middle School Head Football Coach                                           2 yrs. exp.

Chad Williams                         Varsity Assistant Football Coach (Frosh. Coach)                        4 yrs. exp.                               

Rob Terrill                                Head Volleyball Coach                                                                9+ yrs. exp.

Shannon Belcher                    Varsity Assistant Volleyball Coach                                               9+ yrs. exp.

Abby Steele                            JV Volleyball Coach (Varsity Assistant)                                        8 yrs. exp.                                                 

Gena West                              Freshman Volleyball Coach (Varsity Assistant)                           1 yr. exp.

Derek Bower                           8th Grade Volleyball Coach                                                         9+ yrs. exp.  

Derek Bower                           7th Grade Volleyball Coach (split)                                               9+ yrs. exp.

Vicki Oder                               7th Grade Volleyball Coach (split)                                               9+ yrs. exp.

Anthony Wilson                       Head Girls Soccer Coach                                                           4 yrs. exp.

Riley Kemmer                          Varsity Assistant Girls Soccer Coach                                         1 yr. exp.   

Rich Williams                           Varsity Cross Country Head Coach                                           7 yrs. exp. 

Adam Gilmore                          Middle School Cross Country Head Coach                               3 yrs. exp.

Chris Rupe                               Head Boys Golf Coach                                                              9+ yrs. exp.

Dave Ware                               Head Girls Golf Coach                                                               1 yr. exp.

Christy Barnett                         Varsity Head Cheer Coach (Fall)                                                6 yrs. exp.

Christy Barnett                         Middle School Head Cheer Coach (Fall)                                    6 yrs. exp.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker     

Resolution to approve the following substitute custodian effective the first day worked pending receipt of proper documentation.

Holly VanDyke                        Sub Custodian

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the use of the Mid-Ohio Educational Service Center substitute teacher list as updated each month for the 2022-2023 school year.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

WHEREAS, as a public board of education may hold an executive session only after a majority of a quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:
 
1.  To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual.
2.  To consider the purchase of property for public purposes or for the sale of property at competitive bidding.
3.  Conferences with an attorney for the board of education concerning disputes involving the board of education that are the subject of pending or imminent court action.
4.  Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.
5.  Matters required to be kept confidential by federal law or rules or state statutes.
6.  Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoiding prosecution for a violation of the law.
            Therefore,
BE IT RESOLVED, that the Highland Local Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on item(s)                   as listed above.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the annual salary for LT Sowell (ROTC Instructor) and the supplemental pay which sunsets August 31, 2023.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve a one-time payment of $100.00 to the following bus drivers for electricity used to plug their buses in at home during the 2022-2023 school year.

Toni Stepp

Jody Keller

Sandy Beckel

Kendra Albanese

Brad Duncan

Trina Ratliff

Karen Blanton

Scott Jones.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the below Home Instruction Tutor at the hourly rate listed below effective the first day worked.

Mindy Wymer                                      $25 per hour

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the substitute bus driver hours payable per route driven effective 7/1/2022.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the transfer of the below personnel for the 2023-2024 school year.

Kayla Ross                    From: 1st Grade Teacher             To: Literacy Specialist

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the proposed 2023-2024 Pre-School Calendar.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the first reading the of the following policies:

0131.1                    Technical Corrections

2114                        Meeting State Performance Indicators

2271                        College Credit Plus Program

2412                        Homebound Instruction Program

3120.09                    Volunteers

4120.09                    Volunteers

5310                        Health Services

5460                        Graduation Requirements

5610                        Removal, Suspension, Expulsion, and Permanent Exclusion of Students

6325                        Federal Grants/Funds

8120                        Volunteers

8390                        New Animals on District Property

8400                        School Safety

8420                        Emergency Situations at Schools

8462                        Student Abuse and Neglect

7540 / 7540.01 / 7540.02 / 7540.03 / 7540.04        Technology

8300                        Continuity of Organizational Operations Plan

8305                        Information Security

8315                        Information Management

9700.01                    Advertising and Commercial Activities

3215                        Tobacco Use Prevention

4215                        Tobacco Use Prevention

5512                        Tobacco Use Prevention

7434                        Tobacco Use Prevention

9160                        Public Attendance At School Events

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the engagement letter with the Local Government Services Section of the Auditor of State's Office for financial statement compilation services for fiscal year 2023.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve Sedgwick to serve as the District's third party administrator for Workers' Compensation claims and approve their Group Retro Rating Plan for the policy year beginning January 1, 2024.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker     

RESOLUTION AUTHORIZING PARTICIPATION

IN THE ODOT ROAD SALT CONTRACTS AWARDED IN 2023

WHEREAS, the Highland Local School District (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:   

a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees that each party hereto shall be responsible for liability associated with that party’s own errors, actions, and failures to act.

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Monday, May 1^st, by 5:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract:

____________________________________________ (Authorized Signature) __________________ Approval Date

____________________________________________ (Authorized Signature) __________________ Approval Date

____________________________________________ (Authorized Signature) __________________ Approval Date

____________________________________________ (Authorized Signature) __________________ Approval Date

____________________________________________ (Authorized Signature) __________________ Approval Date

PLEASE NOTE: THE DEPARTMENT WILL NOT ACCEPT TYPED SIGNATURES. PARTICIPATION AGREEMENTS SUBMITTED WITH TYPED SIGNATURES WILL BE INVALID AND INELIGIBLE FOR APPROVAL. YOU CANNOT SUBMIT A WORD DOCUMENT VERSION OF THIS PARTICIPATION AGREEMENT. NO EXCEPTIONS.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve the Mid Ohio ESC True-up.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve a "then and now" payment to Safehouse Prep in the amount of $4,400.00 for March educational services.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to approve an overnight stay for the band at King's Island on May 12th.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker      

Resolution to adjourn this meeting and schedule the next meeting of the Highland Local School District Board of Education to be held Wednesday, April 17, 2023 at 7:00 p.m. at Bennington Twp Hall for a public hearing on a potential JEDD.

Roll Call: Kathy Belcher       Burgess Castle       John Messmer       William Short       Eric Thacker